How It Works

What is Intelescan

The quick, simple and reliable way of
converting documents into images and securely transmitting them across the internet.

The Intelefile scanning application allows users to share their hardcopy documents with their document management systems and outsourcing partners around the world. It forms the image capture component of our Intelefile outsourced indexing and online document management service.

The Intelefile scanning application allows the user to capture three levels of data as part of the scanning process, and then transmit this data and the images to a receiving server. This server can either be part of an internal business system that collects images as part of an automated document management process or it can be located at an outsourcing partner to receive electronic copies of your hardcopy documents.

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How Does Intelescan Work

It's as simple as 1 2 3 4

We have hidden the technology behind a simple to use document capture and transmission system that mimics the concept of email, making it as simple to process a document as it would be to fax it.

STEP 1.

Scan The Document

Load the document into the scanner and click the scan button that corresponds to the document in the feeder.

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STEP 2.

Quality Assurance

Check the quality of the resulting images, replacing images as required using our feature rich QA functionality.

STEP 3.

Transmit

Transmit images with a click of a button, with complete control over when and how many documents are sent in each batch.

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STEP 4.

Meta Data Extraction service ensuring 99.8% accuracy

Benefits

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Reduce The Cost
Of Processing Documents

How much time is wasted in your organisation filing and searching for documents? Intelefile gives you access to all your documents from any internet enabled computer and, unlike other document management systems, all you have to do is to scan the document - we do the rest! If you have multiple offices the benefits are even greater; each office can simply add documents to your shared repository.

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Access And Share Information
More Effectively

With Intelefile you can give both internal and external users controlled and secure access to your documents. This means, for example, that your accountant will never need to ask for a copy of an invoice again saving you time and money. Our workflow module is perfect for document based processing and approval.

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Increase
Document Security

It is difficult to maintain security of hardcopy documents but with Intelefile you can ensure all users can access the documents you want them to see - and no more.

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Comply With Increasing Levels
Of Legislation And Regulation

Are you required to keep certain documentation for set periods of time? Is this causing storage issues? Intelefile provides you with secure and compliant access to all your documents directly from your desktop.

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Reduce Your Capital
Tied Up In Infrastructure

With Intelefile you can implement a document management system without capital expenditure - our 'pay as you go' pricing is both transparent and affordable. By using Intelefile the are no servers or software to purchase or support.

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Protection Against Disaster
(Fire, Flood, Theft etc)

What would happen if your key hardcopy documents were destroyed? Would your business be at risk? By using the Intelefile service you can be sure that your business can continue if a disaster did happen - with access to your documents from any location.

Features

SIMPLE TO USE

The Intelescan scanning application and the document management is designed to be simple and logical to use - which means that both users and your organisation benefit from day one.

SECURE

By using Intelefile you create an offsite disaster recovery backup of your hardcopy documents which are accessible securely.

FULL SEARCH

Search for document with any indexed keyword

WORKFLOW MODULE

This feature makes everyone’s life easier, but also provides a full traceable audit of changes and changes made to any document , perfect for compliance.

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AFFORDABLE

Intelefile works on a monthly pay as you go scheme which means that you only pay for what you use. The fees includes everything you need to use the system, including the scanner.

EASY DEPLOYMENT

Our system is easy to install, with a 7 day rollout target from receiving your order with no requirement to change existing processes.

MULTI FILE TYPE SUPPORT

Scan hard paper or any file type including .pdf, .docx, .xlsx, .txt, .rtf, .html, .eml etc.

INTEGRATION CAPABILITY

You can integrate Intelefile with almost any system that shares common data about your documents stored in Intelefile - which means the ability to view documents from your existing systems.

Our Customers

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